Beograd, Serbia
Location: Belgrade, Serbia | Employment Type: Full-time
About the Role
We are looking for an experienced and highly organized Office Manager to oversee daily office operations while providing administrative support to our HR function. This role is ideal for someone who thrives on structure, enjoys keeping things running smoothly behind the scenes, and is comfortable juggling operational, administrative, and creative responsibilities. In addition to core office management duties, this person will also support our marketing efforts through social media activities.
This is not an entry-level position — we are looking for a candidate with proven prior experience in office administration or a similar role.
Key Responsibilities:
Oversee day-to-day office operations, ensuring a well-organized and efficient workplace.
Manage office supplies, vendor relationships, and facility-related needs.
Serve as the main point of contact for general office and administrative inquiries.
Assist the HR department with administrative tasks, including maintaining and organizing employee documentation and personnel files, and tracking deadlines for renewals, submissions, and required paperwork (note: this role does not include drafting or preparing employment contracts).
Support onboarding of new employees with administrative preparations (e.g., paperwork, workstation setup, welcome materials).
Help plan and organize company events, team activities, and internal gatherings, coordinating logistics with vendors and venues as needed.
Assist with scheduling, calendar management, and coordination for management or team meetings.
Assist with the company's social media presence and support marketing activities and campaigns as needed.
Support basic budget tracking related to office expenses and supplies.
Requirements:
Previous experience in office management, administration, or a similar role (required).
Hands-on experience with administrative processes such as document management, record-keeping, tracking deadlines, and handling official paperwork or submissions.
Strong organizational skills with excellent attention to detail.
Strong written and verbal communication skills.
Fluency in English (written and spoken) is required.
Comfortable managing multiple responsibilities and priorities simultaneously.
Proficiency in MS Office / Google Workspace.
Familiarity with social media platforms and content coordination.
Good time-management skills and ability to meet deadlines.
Proactive and self-driven, with the ability to identify what needs to be done and ensure tasks are carried through to successful completion.